COVID-19 » In-Person Instruction Policies/Procedures

In-Person Instruction Policies/Procedures

The following outlines the school's updated policies and procedures for when we are able to resume in-person instruction from the county.  If you are looking for further information on our Distance Learning Plan for the beginning of the 2020-2021 school year, click here.
Last Updated: 2/1/21

SPBS In-Person Instruction

Detailed Policy/Procedure Changes

The following is a detailed list and description of altered policies and procedures that are being put into place at Saint Paschal Baylon School to adhere to the guidelines issued by state and local county public health officials, as well as those put forth by the Archdiocese of Los Angeles Department of Catholic Schools (DCS).  Due to the fluidity of the pandemic situation, this is a living document.  These policies and procedures will continually be assessed in action and modified as needed.  Upon their return, teachers and staff will be trained on all our new procedures, as well as recognizing symptoms of student illness.

It cannot be stressed enough that our ability to come back to in-person instruction at Saint Paschal Baylon School is dependent upon all our families being diligent and complying, not only with these school guidelines, but also with state and local mandates currently in effect while outside of school, including following social distancing restrictions, hand-washing, going out only for essential business, and wearing a face covering when in public.  We must continue to collaborate together and do our part to help slow the spread of COVID-19.  Parents must also closely monitor their students at home for any signs of illness and keep them at home.

Morning Drop Off

  • Our morning drop-off procedures and traffic routes have changed (see SPBS Drop-off Traffic Route Map).  
  • Families will be divided into two groups depending on their last name (Families A-L & Families M-Z).  
  • When pulling up to the drop-off location, parents and students will be asked a few brief health screening questions by a school representative.
  • Once questions are finished, students will step out of the car for a temperature check (must be below 99.5).
  • Once students are cleared, they may then proceed into the school campus directly to their assigned classroom, and parents may continue on to the parking lot exit.
  • If a student does not pass either the health screening questions or the temperature check, they are not permitted to enter campus and must return home to distance learn for the day.

Morning Arrival (Teachers)

The following procedures must be completed before a teacher may proceed to their classroom or inside the school office each day.

  • Teachers must fill out the health screening questionnaire digitally via google forms.
  • Teachers must temperature check themselves with the wall-mounted thermal scanner adjacent to the office window, and record their temperature reading on the google form (must be below 99.5).
  • Sign-in on the faculty spreadsheet on the outside office ledge, indicating that both the health questionnaire and the temperature check have been completed.
  • If a teacher is unable to pass the health questionnaire or the temperature check, they must notify the office and administration and return home.

Note: Staff and students will also be monitored throughout the day for signs of illness.  Those that have a fever or show other symptoms will be sent home.  The school has designated the school health room in the lower building to isolate students and/or staff who display potential symptoms for COVID-19.

Afternoon Pick-up

The procedure for parents for afternoon pick-up has not changed.  Parents will still drive into the parking lot from Janss Road and proceed along the coned route and stop on Columbia to wait for their child(ren) to enter the vehicle.

  • Students will no longer congregate on the basketball courts as a whole school to wait for their parents’ vehicle.  They will wait in their assigned homerooms (except for grades 5th & 6th).
  • All parents should have their family name plate displayed in their car window when they pull into the parking lot.
  • As parents pull up to Columbia, a staff member will notify the office, and the family name will be announced over the school intercom.
  • Students will then proceed to the Columbia entrance to the school to safely enter their parent’s vehicle.
  • Students not picked up after school (fifteen minutes grace period) will be escorted to and checked into Extended Care.

Note: At this time all students must be picked up through the carpool line.  Please do not park your car in the parking lot and walk in to pick up your child unless specifically requested to do so by the school.  

Physical Plant Changes

  • All classrooms have been equipped with new Ion Generators in each HVAC system to continually purify the air stream in each class.
  • All HVAC filters have been upgraded to high-end MERV 13 filters.
  • Classroom windows and doors will remain open while in use to increase ventilation, weather permitting.
  • The upper building hallway will operate as a one-way only route to increase social distancing during the occasional transfer between classes by teachers and/or students.
  • The school office has a plastic shield to protect the office staff.  Additionally, an outside service counter for the office has been installed (with a plastic shield) to reduce the need for families to come into the office and conduct school business.
  • Signage is being placed around the school to remind students, staff, and visitors of proper social distancing guidelines, mask wearing, hand washing, and additional ways to help keep everyone safe.
  • Floor decals are being used to help promote the proper flow of traffic and social distancing.
  • All fabric common use chairs have been replaced with hard plastic chairs to allow for proper disinfecting.

Classroom Environment, Social Distancing & Cohorting

  • SPBS has maximized space between seating and desks.
      • Teacher and other staff desks are at least six feet away from student desks.
      • Separation of students has been established through multiple means, including, six feet between individual student desks, clear desk shields for all student desks, and markings on the floor to outline the separation.
  • Clear desk shields have been purchased for every student/desk to increase safety between students.
  • Grade levels will be their own individual cohort.  This will help with contact tracing and minimize contact.  As a result, the current junior high electives program will be temporarily suspended in place of the original enrichment courses that occurred before the previous year.
  • Teachers will implement distance procedures into classroom routines, including packing/unpacking for the day and the turning in of assignments.
  • Whenever possible, teachers will rotate to the students rather than students switching classrooms.
  • Middle school lockers will not be used this year.
      • Some curriculum has been transferred to digital usage to reduce the amount of books needed in backpacks.
  • Until further notice, all school athletics and field trips have been canceled, and no outside ministries will be permitted to use the school buildings for classes or meetings.

Lunch/Recess Routines

  • The school schedule has been revamped to have separate recesses and lunches for grades K-4 & grades 5-8.
      • Lunch tables for the different grades have been spread out to different locations so that each cohort has their own lunch eating area.
  • Recess will have four groups outside and playing at a time.  For recess, Columbia will be opened up to allow those cohort groups to socially distance from each other.
  • All hot lunch orders will be served in a completely pre-packaged a la carte system through Choice Lunch instead of the buffet style of side dish items
  • Students will eat at socially distanced tables (max four to a table).
      • Lunch tables will be disinfected between each lunch period.
  • To limit the sharing of play equipment, each cohort will be issued their own set of play equipment which will be disinfected between recess and lunch.
  • Outside play routines will be restricted to minimize contact and maximize distancing (i.e. students may shoot basketballs but not play a basketball game)
  • To minimize the flow of large students using restrooms once the bell rings at the end of recess/lunch, students will need to return to their classroom first and then the teacher will control the flow of traffic to the restroom.

Classroom Location Changes

  • The music room has been remodeled to temporarily become the 4th grade classroom.
  • Due to its larger size, the 5th grade class has been split into half classes for Reading and Mathematics, with whole group class in the gym in order to have proper social distancing. 
  • Media I/II has been modified to hold the 3rd grade class.
  • The enrichment teachers will be traveling to the classrooms to teach.
  • The school library will operate remotely and be closed to general student use.  Students may select books from the library via an online database and those books will be delivered by the school librarian.
      • Books turned in will be quarantined and cleaned before being restocked.
  • The number of computers in the computer lab has been greatly reduced to allow for socially distanced work in there for some classes.  Most computer/technology classes will be held in the homeroom classrooms.
      • Additional Supply Request: Since we are unable to share keyboards, students in grades 3-8 are asked to add to their supply list a bluetooth keyboard & mouse to be kept in the classroom for personal use.
  • Student Council will bring the Bear Cave on a cart to the classrooms.
  • Students will stream Mass each Friday morning from their classrooms, and then proceed one class at a time to the courtyard to receive communion.

Hygiene, Cleaning, & Disinfecting

  • Teachers/staff will encourage regular proper handwashing.
  • Hand sanitizer stations have been installed throughout the campus, including thirty wall-mounted stations inside and outside of the classrooms, as well as five free standing stations. 
  • Time has been built into the school schedule to allow multiple opportunities for students and staff to wash their hands, including, but not limited to before and after eating, after using the restroom, after outdoor play, and before and after any group activity.
  • Greatly limiting the sharing of supplies and play equipment.
      • Students will be required to have their own pencil box/case with all their school supplies in them.
  • Drinking fountains will not be available for use.  All students should bring a full water bottle, labeled with name.
  • When shifting to another classroom, teachers must disinfect their work areas, including their desk, SMARTboard tools, and any other teaching devices.
  • Disinfectant wipes will be placed at all common use devices (i.e. photocopy machines, faculty room phone, etc.). All teachers must disinfect common use devices after each use.
  • Classroom desks and counter tops will be disinfected between grade-level use.
  • The school will have a cleaning and disinfecting schedule for classrooms and work areas on a daily basis; as well as multiple times a day for high use items and areas, using EPA approved list "N" products.

Workspace (i.e., desks, chairs, classrooms, office)

At the end of each use and day 

Appliances (i.e., refrigerators, microwaves) 


Electronic Equipment (i.e., copy machines, shared computers/devices, printers, telephones)

At the end of each use and day 

General Used Objects (i.e., handles, light switches)

At least 4 times a day

Student and Teacher Restrooms and Faucets

Twice a day

Common Areas (i.e., Cafeteria, Library, Conference Rooms)

At the end of each use and day

Playground Equipment and Other Supplies

At the end of each use and day

Face Coverings

Pursuant to recent changes, the Face Covering policy has been updated.

  • Face coverings (masks or, in approved cases, face shields) will be required for all staff, visitors, and volunteers.
  • The allowed number of visitors and volunteers will also be greatly reduced and restricted (as such, the Family Volunteer Requirement has been temporarily suspended until further notice).
      • All volunteers/visitors on campus will also be subject to health screenings and temperature checks.
  • Updated: Face coverings are required, for all students (solid colored face masks consistent with the uniform: navy blue, white, black, or gray should be labeled with names; keep extra in backpack)
      • Students in grades K-2 are strongly encouraged to wear a face covering if they can wear it properly.  If not, students in these grades are allowed to wear a face shield instead, however, this must be discussed with the principal ahead of time.
      • Students must wear them when coming to and from school, switching classes, moving to other areas around campus, movement throughout the classroom, seated at their desks, and during minimal outside play.
      • Students may remove their face mask when eating.
      • Each student will be provided a special face mask lanyard for ease of use and to prevent loss when they are able to remove it.
      • If a student is unable to wear a cloth face mask due to health reasons, the family must provide a doctor’s note outlining the health reason and discuss with the administration the alternative use of a face shield instead.
      • During times of phonemic instruction and assessment, students and staff may utilize a face shield instead of a face mask.
          • Student face shields used for phonemic instruction will be provided by the school and disinfected after each use.

Extended Care

Extended Care personnel will be implementing the same procedures as those in school, including social distancing, cohorting between grade-levels, and face coverings.

  • Due to new arrival procedures for school, we will no longer be able to provide extended care in the morning before school.
  • Extended Care will only happen outside unless weather conditions do not permit.  In those cases, Extended Care students will be moved into a classroom where they can properly social distance from each other.
  • The sharing of supplies and games will be greatly limited and regularly disinfected.
  • At this time, the school will not be able to provide a snack to the students during Extended Care.  Parents should pack an additional snack for their children to be used in the afternoon while their child is in Extended Care.

Procedures for Symptoms/Exposure/Positive Cases/Testing

The following represents the protocols and procedures recommended by the Department of Catholic Schools in regards to situations of potential exposures, positive test cases, and when staff or students exhibit potential symptoms of COVID-19. Attached to this page is a flow chart that illustrates these protocols in further detail.

  • Staff, students, or other adults on campus that display potential symptoms of COVID-19 will be isolated and sent home.
      • It is important to note that many of the COVID-19 symptoms are similar to other ailments.
      • Students, staff, and volunteers/visitors must by symptom free without medication for at least 24 hours.
      • According to the CDC, the key symptoms to look for are a temperature of 99.5 degrees or higher, sore throat, new uncontrolled coughing that causes difficulty breathing, diarrhea, vomiting, abdominal pain, or a new onset of a severe headache, especially with a fever.
      • If an individual displays symptoms outside of normal range, including chest pains, trouble breathing, or other more severe symptoms, the paramedics will be called.
  • If a student or staff member has been exposed to someone who has tested positive for COVID-19, the student or staff member must quarantine at home for two weeks, shifting to distance learning during that time.
      • It is expected that if a student or staff member has been exposed to someone who has tested positive for COVID-19, the administration must be informed immediately.
  • If someone in the school (staff or student) tests positive for COVID-19, their entire cohort must quarantine at home for two weeks, shifting to a whole class distance learning plan.
      • All guidelines for informing DCS and any health department officials will be followed.
          • VCPH requires that each school district designate two liaisons to work with our Communicable Disease Program when there is a suspected or confirmed COVID-19 exposure within the school district. Notifications can be sent to or by calling 805-981-5101 and following the prompts for K-12 schools.
      • Parents will receive a letter informing them that someone in their child’s cohort has tested positive for COVID-19, however, due to HIPAA regulations, families will not be informed of the identity of that person.
      • If a cluster of three or more positive cases occur within fourteen days, the school will consult with DCS and DPH officials about whether the entire school should temporarily shift back to Distance Learning.
  • Students and/or staff members who test positive for COVID-19 will not be able to return to school until they have met CDC criteria to discontinue home isolation, including at least 3 days with no fever, symptoms have improved and at least 10 days since symptoms first appeared.
  • Testing of Staff and Students: To ensure the safety of students and staff, surveillance testing will be implemented.
      • The school will facilitate staff testing periodically, as testing capacity permits and as practicable.
          • All staff will be tested every two months (25% of the staff every two weeks).
          • Testing cadence may increase to 50% of the staff every two weeks depending on local conditions.
      • When a student or staff exhibits COVID-19 symptoms, the student or staff member will be sent home and testing will be recommended.
      • School employees and students who need testing should either go to their health care provider or a state-operated/community testing site. The state of California requires all health plans to pay for COVID-19 testing for all essential workers, including school staff.
      • If a student does not have a primary care doctor or you feel will have difficulty accessing testing, please call VCPH at 805-981-5101 and a PHN (public health nurse) can help facilitate testing.
The following two individuals are the school's point people for the Department of Public Health relating to COVID-19 issues: